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SharePoint Blog

September 27
5 Reasons You Should Migrate to Office 365

Microsoft is constantly evolving, and now predicts that by 2018, a whole 30% of its revenue will be accredited to cloud products. And leading those cloud products is the Office 365 platform.

As cloud technology has improved, Microsoft have been able to move away from solely on-premises products like SharePoint and the Office Suite, and re-building them for the cloud on a unified platform. In doing so, they’ve offered companies of all shapes and sizes the opportunity to migrate to the cloud and witness its inherent benefits.
 
In this post, we’ll explore five key reasons you should consider migrating to Office 365.
 

1. Flexibility

 
Available across all your devices
Office 365 means your colleagues no longer need to be chained to their desks to access company data and be productive. It’s possible to work on smartphones, tablets and laptops, all backed up by comprehensive security measures.
 
Improved productivity
There are a number of ways in which Office 365 can encourage a more productive workforce. Cross-platform support means users can access tools from whichever device they’re using—PC, Mac, iOS and Android devices—while anytime/anywhere access to Word, PowerPoint and Excel files means users can get work done no matter their location. Advanced document sharing and collaboration features add to this, allowing users to work together on files while staying on the same page.
 
Empowering users
Office 365 is available in the cloud, yet also has the flexibility of integrating with your company’s on-premises solutions. Take SharePoint 2016, for example. Hybrid functionality means users can conduct a unified search that sources information from your on-premises environment and Office 365 in the cloud.
 

2. Lower costs and scalability

 
In capable hands
Moving your business email to the cloud places maintenance into the hands of Microsoft, meaning you have thousands of the most highly qualified engineers and developers monitoring and protecting some of the most secure data centers on the planet. This means that you spend more time working on your core business, rather than actively fighting fires as they arise.
 
Only pay for what you need
Office 365 works around the needs of your business, and that’s reflected in its pricing model. When your organization grows, you can simply pay for the additional services and data storage you need.
 

3. Collaboration

 
Collaborate with colleagues
Whether in real time or separately, colleagues can work together on files to edit, share and refine documents to the highest standard. Document co-authoring is possible in Word, PowerPoint and Excel Online, where users can see where exactly other users are working on a document and view the changes they’re making.
 
Keep documents synced with OneDrive for Business
OneDrive for Business is a personal document store within SharePoint, and comes with a host of user controls and reports. It is available in the cloud within Office 365 and for ‘on-premises’ SharePoint installations—but users can benefit from rolling updates with the cloud-hosted platform.
 

4. Automatic updates

 
Keeping updates rolling
In the past, getting hold of the newest versions of Microsoft products involved the wholesale purchase of new licenses. But Office 365 subscribers have constant access to the latest versions of Office products, regardless of deployment type.
 
Advantage on your investment
Software Assurance is a sort of insurance policy that lets organizations receive the latest versions of Microsoft products, among other features, without having to buy all new licenses. This can reduce software and service costs with rights to new software releases and cost-efficient upgrades. 
 

5. Data security

 
Got your back
There are a number of measures Microsoft takes to ensure their customer data is as secure as possible. For starters, Microsoft does not disclose their facilities’ location to the public. Data is kept secure using BitLocker encryption, HTTP Secure and Information Rights Management (IRM) on Document Libraries. Office 365 also requires strong user passwords to make sure a brute force cracking attempt doesn’t lead to a security breach.
 
More control
In terms of managing company data internally, Office 365 administrators can control what is seen (and by whom) in your organization. Furthermore, Microsoft employs multiple layers of redundancy and backups of information at the datacenter level for it to be restored if necessary. So, you’re in safe hands.
 

Continued growth

 
Benefits like these account for some of the reasons why Office 365 has seen massive growth in the past few years. Thousands of small and medium-sized enterprises have made the move to Office 365 in the cloud, but the process of migration is a bigger task for larger organizations, whose mass of documents and working resources are seemingly cemented in their on-premises environments. For those companies, or those unsure of the details of a migration, the assistance from migration professionals can save you time and money.
 
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